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Thursday, 02 February 2017 00:13

Ten Not-So-Obvious Time Management Tips

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This content is from the TenStep weekly "tips" email dated 2017.1.2

Ten Not-So-Obvious Time Management Tips

Organizations can be more efficient and effective if work is properly planned and delegated. Personal working habits should also be efficient. There are lots of things happening during the day that impact your work. You are trying to work on many things that need help from others. Other people are also working on many things that rely on help from you. Here are some time management techniques that may not be so obvious.

  1. You all know about writing down the things you need to do during the day. This is the classic to-do list. It is always the place to start.
  2. Properly schedule your activities. Make sure you should book time for yourself to do things you need to get done.
  3. Allow some time for unexpected events and interruptions.
  4. Try to plan variety. Lack of variety will only make you tired, and it is hard to do good work when you're tired. A lack of variety can also make your job boring. 
  5. Avoid over-commitment. It is not always easy, but the following steps could help:

    • Do not be afraid to say no
    • If something is not your job, say so
    • If you do not know how to do something, say so (although you need to be open to learning)
    • If you do not have time for something, say so
  6. That being said, you cannot say no to everything. If your help is really needed you should try to assist. You need to collaborate with others if you expect them to collaborate with you.
  7. Always be prepared by carrying a little work around with you, so that you can use free time effectively.
  8. Confirm appointments to avoid mix-ups.
  9. If people keep you waiting, ask them to come to you in the future.
  10. If you have subordinates, see if some work is appropriate to delegated - recognizing you don't want to overload them either.
You cannot always change the nature of the chaos around you. But you do have control over your own work habits. Use your own time wisely.

At TenStep we are dedicated to helping organizations achieve their goals and strategies through the successful execution of critical business projects. We provide training, consulting and products for organizations to help them set up an environment where projects are successful. This includes help with strategic planning, portfolio management, program / project management, Project Management Offices (PMOs) and project lifecycles. For more information, visit or contact us at
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