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Wednesday, 25 March 2015 19:29

Check Your Project for These Four Warning Signs

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Obviously your project is in trouble if you are missing deadlines and consistently exceeding the estimated effort and cost to get work done. However, you may have a project that actually appears to be on schedule, yet you are concerned about potential problems down the road.

There are things that you can look for that will give you some sense as to whether there are potential troubles lurking. At this point you can’t really call them issues or problems, but they can be identified as risks that have the potential to throw your project off in the future.

Are You Falling Behind Early in the Project?

Many project managers believe that if they fall behind in a project early on, they can make up the time through the remainder of the project. Unfortunately, there is a natural tendency to fall behind as the project progresses. First of all, the more distant you look, the less accurately you can estimate. Second, there are always unexpected items that come up during projects. It is a good idea for project managers to try to get ahead of schedule early on in the project with the expectation that they will need the extra time later.

If you find that you are falling behind early in the project, your best remedy is to start developing corrective plans immediately. Don’t sit back passively and hope you can make the time up later. Be proactive instead, and put corrective plans in place today to get back on schedule.

Are You Identifying More and More Risks?

We are trying to identify warning signs that a project may be in trouble, even though it appears to be on schedule. If you have a multitude of issues that you are addressing today, you probably are not on schedule. However, you may be fine now, yet face a number of identified risks in the future. Of course, all projects have some future risks. However, if you see more and more risks as the project gets going, this could be a big warning sign that your project is in trouble.

If you face this problem, the good news is that you are identifying risks while there is still time to address them. Even if you have an abnormal number of risks, you may still be okay if you really focus on managing them successfully.

Customer Participation Starts to Fade

Your customer needs to be actively engaged during the planning process and the gathering of business requirements. If you cannot get them excited about participating during this timeframe, then you are really in trouble. However, many times the customer begins to become disengaged when the project is a third completed and the project work starts to turn more toward the internal project team. It is important to keep the customer actively involved. The project manager needs to continue to communicate proactively and seek the customer’s input on all scope changes, issue resolution, and risk plans. The customer also needs to be actively involved in testing. The project manager needs to make sure that the customer stays involved and enthusiastic. Otherwise testing and implementation will be a problem down the road.

Morale Starts to Decline

On the surface, if you are on schedule, there is no reason for morale to be going south. If you detect that this is happening, it could be a sign that you are in trouble. You need to determine the cause. Morale might be slipping because people are being asked to work a lot of hours to keep the project on track. That would tend to be an indicator of trouble in the future. It is also possible that the team may think the future schedule is unrealistic. In any case, poor morale needs to be investigated and combated.

Summary

One of the important responsibilities of a project manager is to continually forecast into the future to update the schedule, identify risks, and manage expectations. A project that seems on track today could have major problems tomorrow. Keep your eyes open for these warning signs that things are worse than they appear. If you recognize them ahead of time, they can all be classified as project risks, and can be managed and controlled in a manner that will allow your project to succeed.

At TenStep we are dedicated to helping organizations achieve their goals and strategies through the successful execution of critical business projects. We provide training, consulting and products for organizations to help them set up an environment where projects are successful. This includes help with strategic planning, portfolio management, program / project management, Project Management Offices (PMOs) and project lifecycles. For more information, visit www.TenStep.com or contact us at admin@TenStep.com.
Read 4114 times Last modified on Wednesday, 25 March 2015 19:31
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