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Thursday, 25 January 2007 21:36

Team Building

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Project Managers need to posses certain “Soft Skills” otherwise referred to as General Management Skills.

In developing the project team, the PM is charged with performing a variety of tasks including, providing staff training, coordinating team building activities, establishing grounds rules, co-location and providing rewards and recognition.


Goals/Results of Project Team Building

  • Team members are interdependent  
  • There is a consensus on well-defined project goals and objectives
  • Team members are committed to working together 
  • Team is accountable as a functioning unit within the larger organization
  • There is a moderate level of competition and conflict  

Symptoms of Poor Teamwork

  • Frustration   
  • Conflict and unhealthy competition
  • Unproductive meetings
  • Lack of trust or confidence in the project manager  

 

Ground Rules for Project Team Building

  • Start early  
  • Continue team building through the life of the project
  • Recruit the best possible people
  • Make sure that everyone who will significantly contribute to the project, full or part time, is on the team
  • Obtain team agreement on all major actions
  • Recognize the existence of team politics but stay out of them
  • Behave as a role model
  • Use delegation as the best way to assure commitment
  • Don’t try to force or manipulate team members
  • Regularly evaluate team effectiveness
  • Plan and use a team-building process

The Team-Building Process

  • Plan for team building
  • Carefully define project roles and assignments   
  • Ensure project goals and members’ personal goals coincide
  • Negotiate for team members
  • Obtain the most promising personnel available
  • Choose candidates for both technical expertise and potential to be effective team members
  • Organize the team
  • Make specific assignments to specific people
  • Prepare and circulate responsibility matrixes
  • Hold a “kickoff” meeting (See Lecture 8 for details)
  • Set technical and procedural agendas  
  • Ensure sufficient time for members to get to know one another
  • Establish working relationships and communications
  • Obtain team-member commitments
  • Time commitment
  • Role commitment   
  • Project priority commitment
  • Build communication links
  • Conduct team-building exercises
  • Incorporate team-building activities into all project activities
  • Meetings, planning sessions, and technical/schedule reviews
  • Group and individual counseling sessions
  • Recognition of outstanding performance   

 

The project management teams ability to influence others plays an important role in negotiating staff assignments, as do the politics of the organizations involved.

 

 

Read 3849 times Last modified on Friday, 11 December 2009 01:23

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