ICPM

This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. The International Community for Project Managers
Brought to you by TenStep, Inc.
2363 St. David's Square
Kennesaw, GA 30152
877-536-8434 or 770-795-9097

This email address is being protected from spambots. You need JavaScript enabled to view it.
You are here: Home Blogs Seven Steps to Manage Stakeholder Expectations
Friday, 27 January 2017 15:05

Seven Steps to Manage Stakeholder Expectations

Written by 
Rate this item
(1 Vote)
This content is from the Method123 weekly email dated 2017.26.01


Seven Steps to Manage Stakeholder Expectations

You performed an initial stakeholder analysis when you defined and chartered the project. The stakeholder analysis should also be updated periodically to ensure that stakeholders are being engaged successfully. If the stakeholders are not being engaged as you wished, you should update or change your activities. It is possible that you will also discover new stakeholders as the project progresses, and they should be accounted for in this process as well.

  1. Establish an agreement. This is probably the most overlooked yet most obvious piece. It is difficult or impossible to manage stakeholder expectations if you do not have some agreement to begin with. You need to agree on what the expectations are. 
  2. Manage change. Once an agreement has been reached, changes should be managed through the change management process. This ensures that the stakeholder approves all changes and helps keep expectations in line.
  3. Communicate proactively. When the agreement has been reached, continue to communicate proactively through the status reporting process or as part of a broader Communication Management Plan – especially if there are any problems meeting the expectations. This helps the stakeholder keep up-to-date on progress, issues, risks, etc. The main motivation is to avoid surprises.
  4. Periodically assess performance. The project manager should be assessing expectations on an ongoing basis. If it looks unlikely that you will meet expectations, immediate steps should be taken to get back on track.
  5. Deliver against the expectations. Again, this may seem obvious. However, once an agreement has been put into place, you need to make sure that you deliver as expected. One of the weaknesses on the part of many people is that they do not fulfill their agreed-upon expectations, and they do not communicate with the stakeholder to inform them of the status and acknowledge the missed expectation.
  6. Reset expectations if necessary. If you determine that the original agreement cannot be satisfied, the agreement should be re-negotiated. This process includes gathering the facts surrounding the inability to meet the original agreement. In addition, alternative courses of action should be formulated to determine how to perform as closely to the original agreement as possible in a way that will satisfy both parties. Once a modified agreement has been reached, reset the expectations and begin the work necessary to meet the requirements of the new agreement.
  7. Complete the agreement. Review the completed work with the stakeholder to ensure that the terms of the agreement have been fully met. If not, negotiate what will be required to fulfill the agreement.
The project manager should ensure that the stakeholders are involved in the project and that the expectations of the stakeholders and project manager are always aligned. Then manage the expectations 
At TenStep we are dedicated to helping organizations achieve their goals and strategies through the successful execution of critical business projects. We provide training, consulting and products for organizations to help them set up an environment where projects are successful. This includes help with strategic planning, portfolio management, program / project management, Project Management Offices (PMOs) and project lifecycles. For more information, visit www.TenStep.com or contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.
Read 1689 times
Login to post comments

News and Promotions

Keep up to date with the latest happenings by signing up for our newsletter. Subscribe below.

Twitter Update

Who's Online

We have 496 guests and no members online

Got something to say?